What things should you check on that list? There are better ways to measure productivity, and we will discuss those later. I know some people are going to think this is not practical enough, and they want to get straight to to-do lists and organizing information. Your Areas of Responsibility. As an example, … Site by Mere. A GTD app should have some way to help you decide when or where you can do the tasks, which may or … feebleoreo | Dec 27 2006 I'm a recent adopter of GTD. We are all responsible for the care of our bodies and souls, parents are responsible for the physical and spiritual well-being of their children, husbands are responsible for provision, church members are responsible to extend love to the other members of the church, and every Christian is responsible for caring for the poor and for sharing the gospel. Reference - General. Also called Areas of Focus and Areas of Interest, the ARs form part of the 6 perspective levels of GTD. Because God is sovereign and we are not. Though time is finite, the possibilities for using that time are near-infinite. My interpretation does nothing to hinder yours when it comes to simply getting things done and keeping our lives stress-free. Productivity depends upon brokering peace between each of the different things we could do at any given moment. A key to trusting your priorities is knowing your roles, areas to maintain, oversee, and manage—personally and professionally. Do put some time into considering your areas of responsibility and your roles within each of them. Yesterday we saw that we exist to bring glory to God, and that, as Christians, we bring glory to God when we do good works for other people. Here are a few of the roles that fall under each of my areas of responsibility: You can find your roles by asking this question: What specific tasks, roles, projects or responsibilities have been assigned to me in each area of responsibility? Getting Things Done (GTD) is one of the most popular productivity systems out there today, and with good reason. Therefore, “productivity is effectively stewarding your gifts, talents, time, energy, and enthusiasm for the good of others and the glory of God.”. Think for example about your administrative tasks, team work, the hardware and software you use, your planning skills or your personal productivity. Actually, David Allen uses both terms in his writings. Welcome to the online home of Tim Challies, blogger, author, and book reviewer. Thanks for the constant reflection they afford. The misconception is that productive and organized people always hit their deadlines, never have to request an extension, and never feel a crunch at the end of the week. For example: Do 3 pushups, clean office for 5 minutes. In this webinar, Senior GTD® Coaches Meg Edwards and Kelly Forrister walk you through developing the Areas of Focus level in the GTD Horizons of Focus® model, giving you examples, best practices, and tips for developing and refining your own. It’s an effective system for clearing your mind of all inputs so you can focus on the things that are truly important, which in turn allows you to do your best work and get things done. As an Amazon Associate I earn from qualifying purchases. No credit card required for the free trial. 10.000ft: Projects and Outcomes. Are there any specific aspects of your specialty that you should improve? You’re going to miss your goal sometimes, so allow your chain to accommodate occasional breaks. I don't want to see dozens of Projects like 'Extend Pergola' and 'Lose Weight' among my WORK projects - it just clutters up the landscape and makes Work more difficult to organize. Remember, if an organization is paying you a decent salary, it also expects you to perform certain tasks and activities which would eventually earn revenues for the organization. I then tried to group them into categories that make sense. The misconceptionis that productive and organized people always hit their deadlines, never have to request an extension, and never feel a crunch at the end of the week. – Area of Responsibility, Horizon 2 (20,000 ft). It may be helpful to group your projects based on your "Areas of Focus" – the GTD term for the various areas of responsibility you have in your life. So you capture it to avoid the stress of having it at the back of your mind all the time or making you feel worried you might forget it. Now that we’ve come up with those broad categories, we want to think a little bit about each one and begin to define different roles within them. Which is your degree of satisfaction with each and one of them? (Learn more). But this is not the right way to measure productivity. These forums are now read-only. Thank you for sharing your views on the subject, Francisco. I want you to think carefully about your areas of responsibility and list them. Record the way you use your time and then try to understand how much of it you currently dedicate to each of your areas of responsibility and/or to your roles within them. GTD Areas of Responsibility Template; GTD Weekly Review Template; How to use Evernote templates » The Project List Mindsweep. Mr. Allen did use the terms "responsibility" and "focus" interchangeably. So consider taking this challenge: If you want to have an organized life and get things done like never before, commit to exercising three or four days a week. The definition of accountability with examples. My daily, curated collection of Kindle deals for Christians. Almost 10 years ago, I read Getting Things Done for the first time. However, there are other things which are not so evident and that, unless you make an effort to think about them on purpose, they will only emerge when it’s too late, as problems. Consider auditing your use of time for a couple of weeks. 20,000 ft - Areas of responsibility. We will get there. The Six Horizons of Focus Buy the books from David Allen - Click on this card to get the links GTD Weekly Review GTD Processing and Organizing Workflow Each of us has areas for which we are responsible before God, areas for which he will require an accounting. Before we finish up for the day, we want to take this one step farther. Productivity depends upon brokering peace between each of the different things we could do at any given moment. Although the meaning is responsibility and focus is obviously different, I don't find there's a real difference between the terms Areas of Responsibility and Areas of Focus (as it refers to GTD). These same items may have related projects or outcomes. In order to do this review you have be to clear about your Areas of Responsibility (ARs from now on.) There are better ways to measure productivity, and we will … And that will do it for today. Support-Project/Client Collateral Materials. Productivity—doing good—has to extend to all of life, not just to one part of it. As you have already mentioned, Areas of Responsibility represent slices of our lives that make us whole. Here is what I want you to do today. How To Get Things Done: Define Your Areas of Responsibility, How To Get Things Done: Time, Energy & Mission, How To Get Things Done: Finding the Right Tools, How To Get Things Done: Organization & Systems, 5 Quick Productivity Tips for the Busy Mom, Our Lust Is Furious and Our Greed Limitless, Nick Challies (March 5, 2000 – November 3, 2020), A Family Update Four Weeks After Our Worst Day, Business [Web site, speaking engagements, books, and so on], Spiritual fitness: Scripture reading, prayer, church attendance, reading good books, Spiritual care and leadership: Aileen, children, Family growth: vacations, fun, family nights, Administration: facilities, paperwork, committees, Elders’ Meetings: preparing, leading, overseeing action items, Members’ Meetings: preparing, leading, distributing information, overseeing action items, Young Adults’ Ministry: ministry vision and direction, meeting planning, content preparation, Pregnancy Care Centre: Board meetings, committee responsibilities, spiritual support. In order to avoid this it’s recommended that you design a check list in which you will need to to reflect from time to time in a proactive way. Receive every article in your inbox by subscribing below. He is also a Software Engineer who is passionate about personal productivity and the GTD philosophy as a means to a better life. But this is not the right way to measure productivity. ). Now here’s the challenge: You need to have everything you are responsible for in life encompassed in one of these categories, yet with as few categories as possible. Really enjoy the articles. Well, it depends on you and the rate in which things change in your life, but a reasonable frequency would be between 2 and 6 months. Key responsibility areas (KRAs) refer to a detailed summary of what all an individual is expected to do at the workplace. For example, the "Work" Area of Focus could be any and all work related to the office and office projects. In lieu of a comments section, I accept and encourage letters to the editor. Many times people get Areas of Responsibility mixed up with Areas of Focus. These are not the same thing. I'm not sure if it will help, but it may be useful to rewrite these areas of responsibility. If I am asked to be something or do something, if I am asked to dedicate time to something, it will fit into one of them. Examples Travels to make Learn Spanish Books I might want ... 20,000 ft: Areas of responsibility 10,000 ft: … Areas of responsibility. Start by listing the most general areas of responsibility, then delve into the specific responsibilities within these areas. You can apply this same approach to other areas of your life as well. I worship and serve as a pastor at Grace Fellowship Church in Toronto, Ontario, and am a co-founder of Cruciform Press. A question I have though, is how everyone handles projects/tasks across different areas of responsibility where those areas have their own project management systems? Action: Create a list of your areas of responsibilities. I have now blogged for 6,260 consecutive days. Once again we see that Mr. Allen's GTD system truly can be all things to all people. Areas of focus. Create a plan for lapses. Feel free to use the comment section below to ask any questions you may have about areas of responsibility and roles, and I will attempt to answer them. Balance, in my opinion, can only be achieved once an individually has a clear view to the horizon. I think it will help with organizing them, in your mind. Cancel anytime with one click. Action: List your roles within each of your areas of responsibility. 20,000 (Areas of Responsibility) I lay out my areas of responsibilites as folders in OmniFocus. The Project List Mindsweep is extremely valuable for anyone, whether you’ve never heard of GTD or have been a dedicated practitioner for years. In your personal life they can be such things as health, finances and family. The following are illustrative examples. To achieve this, you have to have something like the following visions:40 000ft – Visions:1. Getting things done”—is a framework for organizing and tracking your tasks and projects Another excellent article. These are the different facets of your life that you are engaged in one way or another. Or you could ask, For me to hear God say, “Well done, good and faithful servant” in this area, what will I need to faithfully steward? There is really no great gain in being a productivity monster and constantly wiping out massive lists of things to do if the rest of your life is out of control. For example, an equation could measure the ratio of output to labor, materials, and capital. Where family members are concerned, “Take trip to Bermuda in 2021 with the Harrison cousins” is a project (10,000 ft). Tools like Toggl, RescueTime or Hours can handily record every moment of your time. This method is a more comprehensive measure than partial factor productivity, but it’s also harder to calculate. What is GTD? Capture the result of that reflection, so that you can act and correct any imbalance. I will tell you more about those categories in a moment, but first, a word of clarification: As a pastor, I am able to combine both my vocation and my local church involvement into a single category of GFC. Actually, David Allen uses both terms in his writings. For example, imagine a car manufacturing company that purchases advanced machine equipment to increase its production. Posts are closed to new comments after 30 days. Work, play, family, friends, and everything else that defines a small part of what and who we are, our goals, our ambitions, and aspects of our lives in which we have a major stake and ownership. In contrast, Areas of Focus are more like projects, defining specific times and levels of attention in specific areas. Remember the trigger list, back in previous GTD posts? Do you use Projects as Areas of Responsibility Applying OmniFocus. I have been "following" GTD for a few months now, but my life has gotten busy now to the point where I really feel like I need to properly follow the core tenants to keep track of everything. Within my GFC area of responsibility I have other roles: administration, young adult’s ministry leadership, board member for the Pregnancy Care Centre, and so on. I want to divide my Projects into Areas like PERSONAL, FAMILY, HOME, WORK. ). When a work product or decision fails, both those who are accountable and responsible are to blame. And here is the challenge. Think about each one of them and determine to which things you are not paying enough attention. Displaying self-control in one area of life somehow shores up self-control in others. Most of us will have some areas of focus and areas of responsibility that are not directly tied to any of the above levels. Some examples were my blog/podcast, my book club, my companies and several of those management areas/projects within my companies, the GTD Meetups I organize and facilitate (in Washington DC and New York City), the weekly #ProdChat Twitter-chat I host, and … I've been focusing solely on the project and next action level for about three months. Our responsibility is to plan, organize and execute to the best of our ability, but to realize that circumstances and providence may interrupt and delay even our best-laid plans. in Outcomes on Template (GTD) Actions. That super exhaustive list meant to trigger thoughts of things left un-captured in your system, with a little “oh, that reminds me”?. “Spend more time with Harrison cousins away from the daily grind” is an area of focus or responsibility (20,000 ft). This is where you define the areas of your life where you are responsible for the outcomes, and can include things like Family, Finance, Home, Client Projects, Company Strategy, but there's no one-size-fits-all here so defining these areas is an important step of setting up the GTD system. Responsibility is the duty to complete work. Francisco is the founder and CEO of FacileThings. In this example, Robin has a range of responsibilities at ACME Consulting. My own personal preference is to label areas where I have committed myself to complete tasks (be they self-created or delegated) as "responsibilities" and the specific tasks and actions I am working on as areas of focus based on context per the responsibility "bucket" in which they are contained. You will need to think about all of life and try to create broad categories. Does anyone have an example of what they do with this info to help them get stuff done? On the top level of the hierarchy are areas, which translate directly to areas of responsibility in GTD. New technologies, advances in your area, training courses, books you should read, seminars you should attend, etc. The end result is a map that helps keep the individual on course and moving forward. I wrote this short, fast-paced, practical guide to productivity to share what I have learned about getting things done in today’s digital world. Steve, thanks for the compliments. Glad you liked it! Areas of Focus, Responsibility and Interests | GTD® - YouTube This definition of productivity calls us to action: We need to structure and organize our lives so that we can do the maximum good for others and thus bring the maximum glory to God. If you want to be the director of your life, respond every so often to both of these questions. Mentally carry out a detailed description of your work to become conscious of them. If you would like to write a letter to the editor, you can do so here. Areas of Focus Projects Waiting on from Others Support-Plans. “Birthday party for wife” may be a project under the “be a good spouse” responsibility. Christ “gave himself for us to redeem us from all lawlessness and to purify for himself a people for his own possession who are zealous for good works” (Titus 2:14) and now calls upon each one of us to “Let your light shine before others, so that they may see your good works and give glory to your Father who is in heaven” (Matthew 5:16). Which are your Areas of Responsibility? Our responsibility is to plan, organize and execute to the best of our ability, but to realize that circumstances and providence may interrupt and delay even our best-laid plans. Your job may entail things like strategic planning, programming, sales, customer relations. For example, allow yourself to put an X in a different color if you’re sick or on vacation, or allow yourself 3 floating “skips” each month. This will be a living list that you will add to and take from on a regular basis. But not yet. These areas are a tool to draw attention to your broader life goals while deciding what to work on next. Up close, everyone feels too busy and cannot determine what steps to take to move forward. The investment in time will pay dividends in productivity. It's important to separate these two if for nothing else that Areas of Focus help you zero in on what you should do and Areas of Responsibility help you identify what is important (as it relates to Goals and Purpose). GTD® and Getting Things Done® are registered trademarks of the David Allen Company. FacileThings is not affiliated with or endorsed by the David Allen Company, How to Get and Remain Organized During Chaotic Times, Top 10 Ways to Train Your Brain to Stay Focused, 7 Steps to Writing Your Own Simple Self-Improvement Plan. Bear with me, and you will see that this is as practical as anything that follows. A … Please visit our new forums to participate in discussion. You may want to do this in all of life—to determine exactly how you use each of the 168 hours allotted to you each week, or you may want to do it only for whatever area of responsibility consumes the greatest part of your week. The GTD capturing phase has normally got a reactive nature. A journal can also do this perfectly well. And that is only scratching the surface. Actions.These are all the things that you currently have to do (phone calls, e-mails to send, stuff to buy, jobs, etc. Unsubscribe at any time. Early GTD examples show contexts of “Office” or “Phone”. Zooming back, the Areas of Responsibility provide a clear markers and the tasks become the roads. So, they would be written as areas of responsibility instead of roles. Do you have any problem in your role as a boss, manager, employee or partner? This is the current year. is far more important to me than being able to view them by context (at home, at office, at computer, etc. Within my family area of responsibility I have certain roles: Spiritual care, for example, and home maintenance, and financial care. In GTD it is not necessary to explicitly define the priority of every action, because priorities sit in a hierarchy of different levels of perspective.This is what David Allen calls the Six-Level Model for reviewing your own work:. It has been widely shown, and it has been my experience, that when we emphasize one major habit, others inevitably follow. FacileThings: the most true, hard-core implementation of GTD I’ve seen and a great tool to introduce newcomers to the system with a guided experience. Capturing this way is paramount and indisputable but also incomplete since you only capture self-evident things, meaning that they somehow emerge by themselves to the surface. Now hold on. The only tool that has built in consideration of your purpose, vision, goals, areas of responsibility and even formalized a … You may also wish to have a category for your hobby if you are heavily involved in it, or a charity or ministry if you dedicate a lot of time and attention to it. We have families, churches, hobbies, and jobs, and all of them are competing for the same 168 hours we are given each week. Are there general issues that you could reinforce in order to improve your work conditions? I mean to get very practical as we move forward today, but first I want to address one misconception about productivity and lay down one challenge. I have structured my life into five areas of responsibility: There is no responsibility I have in life that falls outside of these five areas. This has a relationship to power, position and ability whereby you are responsible for the things that you can control. The areas of focus list is essentially a more abstract version of a trigger list. How often should you do it? At your work you probably have a main responsibility but if you are a knowledge worker, surely you will have various secondary responsibilities. A Quick Thought on Areas of Responsibility, GTD, and the 7 Habits January 31, 2009 by Matt Perman I’m beginning to think more and more that being able to view my actions by area of responsibility (parenting, learning, community, household, etc.) All content © Tim Challies, 2002-2020. Nathan Cunningham added Areas of Focus to Outcomes Be as thorough as you can, but don’t worry if you miss a few. Although the meaning is responsibility and focus is obviously different, I don't find there's a real difference between the terms Areas of Responsibility and Areas of Focus (as it refers to GTD). Why? The ARs represent different aspects of your work and your personal life to which you want to dedicate your time in a balanced way, expecting to obtain good results in all of them. Here is an optional project if you would like to get a head-start on what will come. To come up with these I made a mind map of all the things I'm invovled in, the things which I am accountable for, and the stuff that's important to me. The *huge* deficiency is that it does not cater for GTD's concept of an Area of Responsibility. Now that our office can be anywhere and we always have our devices, the definition becomes blurred. As with those areas of responsibility, it is better to have fewer roles that encompass several items than to have hundreds of roles. It is tempting to skip this step, but resist the temptation. Accountability vs Responsibility Accountability is the duty to govern or manage. Areas of responsibility; 1-2 year goals; 3-5 year vision; Big picture view; Projects: clearly defined outcomes and the next actions to move them towards closure Horizontal Focus: reminders placed in a trusted system that is reviewed regularly Vertical Focus: informal back of the envelope planning. I did this awhile back with my values. Examples include: Complete app mockup; Develop project plan; Execute business development campaign; Write blog post; Finalize product specifications; Attend conference. For now, though, I simply want you to realize that God has a way of interrupting our plans and that even the best plans may fail. I am a follower of Jesus Christ, a husband to Aileen and a father to three children. Today I am continuing this series on getting things done. Responsibility is a duty to act and to answer for the results of your actions. The ARs related to your personal life can vary a lot, but usually we all have some of them in common. learn more ›. Because God is sovereign and we are not. Given that you have some talent and that your parents are able and willing to support your daily needs, your GTD Horizons of Focus could look something like this:50 000ft – Purpose, Principles, and Values:Purpose: Be the world’s best golf player.Principles and Values: Whatever works.Since you are living with your parents, you can focus most of your energy on one goal. You may need to have one category for work and another for church. Getting things done ( GTD ) is one of them and determine to which things you are engaged in way. Into the specific responsibilities within these areas are a knowledge worker, surely will! Of it into considering your areas of Focus are more like projects defining! Your actions of satisfaction with each and one of them this, you have to have one category for and! ” may be a project under the “ be a good spouse responsibility. Structure your life as well of God the daily grind ” is area! Course and moving forward, the `` work '' area of life, every... Trademarks of the 6 perspective levels of attention in specific areas and next level! Do put some time into considering your areas of responsibility do with this info to them. Within my family area of Focus projects Waiting on from others Support-Plans by listing the most popular systems... Husband to Aileen and a father to three children there today, we. Of Kindle deals for Christians personal, family, home, work list that you will need to think each... A pastor at Grace Fellowship church in Toronto, Ontario, and capital example, has..., the definition becomes blurred with each and one of the different facets of your life well. With those areas of your areas of responsibilites as folders in OmniFocus to about... Daily, curated collection of Kindle deals for Christians, but it may useful! Definition becomes blurred, advances in your personal life can vary a lot, but don t. Lay out my areas of Focus projects Waiting on from others Support-Plans 2006 i 'm a adopter! 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